Sales Admin Assistant

JOB SUMMARY

The Sales Admin Assistant is responsible for providing administrative support to the sales team to help them achieve their sales goals. The specific duties and responsibilities of a Sales Admin Assistant include:

DUTIES AND RESPONSIBILITIES
ADMINISTRATIVE

·       Maintaining customer databases and contact lists, and updating them as needed

·       Scheduling appointments and meetings for the sales team

·       Preparing sales reports and analyzing sales data

·       Preparing accurate sales data for incentives reckoning

·       Coordinating sales activities, such as trade shows and promotions

·       Assisting in the preparation of sales proposals, presentations, and other materials

·       Managing and maintaining sales records, such as invoices and purchase orders

·       Answering customer inquiries and providing assistance with product or service information

·       Managing and maintaining the sales team’s calendar and schedule

·       Assisting in the development of sales strategies and goals

·       Communicating with other departments, such as accounting and shipping, to ensure that sales processes run smoothly

·       Other tasks, as assigned

SALES INVOICING

·       Creating accurate sales invoices for every successful order

·       Tracking of payments, ensuring that all invoices are up-to-date

·       Responsible for reconciling invoices with purchase orders, and resolving discrepancies

·       In addition to creating and maintaining invoices, they would also be responsible for monitoring and maintaining the invoicing system and making sure that it is up-to-date and accurate

·       They may also be responsible for communicating with customers regarding any invoicing issues or questions they may have

QUALIFICATIONS

·       Associate’s or bachelor’s degree in business administration, marketing, or a related field is a plus

·       Strong organizational skills and attention to detail

·       Excellent communication and customer service skills

·       Proficiency in Microsoft Office and other software programs, such as CRM software

·       Strong data analysis skills and ability to generate reports

·       Ability to work independently and as part of a team

·       Strong problem-solving skills and ability to work under pressure

·       Experience in an administrative role, preferably in a sales or customer service environment

·       Knowledge of sales and marketing principles and techniques

·       Ability to multitask and prioritize effectively