Property Management Assistant

POSITION SUMMARY:

Maintains property by advertising and filing vacancies, negotiating and enforcing leases, and maintaining and securing premises. Establishes rental rate by surveying local rental rates and calculating overhead costs, depreciation, taxes, and profit goals. Documentation of all properties.

DUTIES AND RESPONSIBILITIES:

• Maintains property rentals by advertising and filing vacancies, negotiating and enforcing leases and maintaining and securing premises.
• Establishes rental rate by surveying local rentals rates and calculating overhead costs, depreciation, taxes and profit goals.
• Attracts tenants by advertising vacancies, obtaining referrals from current tenants, explaining advantages of location and services and showing units.
• Contracts with tenants by negotiating leases and collecting security deposit
• Accomplishes financial objectives by collecting rents, paying bills, forecasting requirements, preparing an annual budget, scheduling expenditures, analyzing vacancies and initiating corrective action.
• Maintains property by investigating and resolving tenant complaints, enforcing rules of occupancy, inspecting vacant units and completing repairs, planning renovations, and contracting with landscaping.
• Maintains building systems by contracting for maintenance services and supervising repairs
• Secures property by contracting with security [patrol service, installing and maintaining security devices, establishing and enforcing precautionary policies and procedures, and responding to emergencies.
• Enforces occupancy policies and procedures by confronting violators
• Prepared reports by collecting, analyzing and summarizing data and trends
• Accomplishes organization goals by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job accomplishment.

REQUIREMENTS:

• A Bachelor’s degree in the related field
• 1-3 years of experience in residential property management.
• 1-3 years of experience preparing or presenting community-required documentation
• Excellent communication, interpersonal, problem-solving, presentation, and organizational skills
• Proficiency with property management software and communication tools
• Ability to balance persuasion with professionalism.
• Strong organization, oral and written communication skills
• Experience in a multi-client environment
• Analytical skills with particular attention to detail
• Aptitude in data management, analytics, reporting preparation
• Ability to function in an autonomous environment—independent worker, self-directed